OneDrive can be used to securely share files with coworkers, groups, or even customers without having to worry about file attachment sizes.
With a shared file:
Access can be granted or revoked easily to individuals
An Individual file or folder can be shared
Activity can be tracked to see whether the item was downloaded
Here's how to share Files from the Windows File Explorer
1. Open your OneDrive folder and find the file or folder you wish to share and select it
2. Right click the Item you wish to share and select the Share option
3. The Share window will now be visible. Select “People you specify can edit” to manage who will have access to the document.
4. Select how secure you would like your document sharing to be and select apply
Anyone with a link – This should only be used for customers or non-domino personnel. This should not be used for any internal documents. With this option selected you have the additional following options
Set Expiration date – Set a date by which this document will become unavailable
Set password – Set a password on this file
People in Domino Printing Sciences with the link – This is appropriate for Domino Announcements or similar materials that do not need access restrictions.
People with existing access – This applies when sharing access to documents within a folder that may already have been shared with someone. Do not use this if you are uncertain if access has already been granted.
Specific People – This is the sharing option we recommend most for sharing individual documents and folders as it will allow only those users to access the document.
Allow editing – choose whether you want to allow the people you are sharing the document with to edit the original copy. This is for collaboration purposes and allows multiple people to work on the same document simultaneously. Un-check this if you want them to download their own copy.
5. Enter the name or email address of people you want to share with along with a message or select Copy Link to paste this into a separate email. You can select Outlook as well to have a new message window be opened automatically with the link embedded.
Notice: When sending to people who are not part of domino an alert will be visible. When they go to open the document it will ask for a secondary verification code that will be sent to their email separately.