The UK IT team will give you access to the booking system by adding you to a "security group". This will provide you with a SmartWay2 room booking button in Outlook.
When you create your calendar entry, click on the SmartWay2 button to help you find a room.
The first time that you do this, you will need to tell it that you are using the Domino room booking system. Enter dominops
A form appears allowing you to book resources including rooms.
Not all features on this form are used in Domino at present, so be careful about which features you choose.
Now you will get the option to filter the rooms i.e. to look at the availability of rooms that may suit the size or location that you need.
Click on the location icon
Choose Locations and then ensure that only the rooms that you are interested in are ticked.
You will shortly be able to see if these ticked rooms are available.
Close the filter list
The display shows you the room name and the number of people who can typically fit in the room.
The left and right arrows allow you to scroll through the rooms that you chose to include in your filter.
The software will indicate if the room is available or not at the time that you have booked.
When you have chosen your room, tick the box next to the room name and click on OK
To associate this room with this calendar event, scroll down and click on Attach this Request
You will see the room added to the Outlook calendar event.