Understanding Xensam Inventory Software
Xensam Inventory Software is a comprehensive and cutting-edge tool designed to streamline the complex process of managing IT assets within an organization. Whether it's tracking hardware, monitoring software licenses, or optimizing usage, Xensam offers a holistic approach to asset management.
Key Features and Capabilities
Automated Asset Discovery: Xensam leverages advanced automation to discover and catalog all IT assets across the organization. From computers and servers to software applications, the software provides a real-time, accurate snapshot of the entire IT infrastructure. Within Domino this occurs through the installation of the Xearch agent on all company-owned systems.
License Optimization
Managing software licenses can be a daunting task. Xensam helps organizations stay compliant by providing insights into license usage, ensuring that the right number of licenses are allocated and preventing unnecessary expenditures.
Security and Compliance
Ensuring the security and compliance of IT assets is paramount. Xensam helps organizations track security vulnerabilities, enforce compliance policies, and mitigate risks associated with outdated or unauthorized software.
How to Access Xensam
URL: https://dominoprint.xupervisor.com/
To gain access to the Xensam portal please reach out to Silas Pooley of the Software Asset Management team to request access for the inventory system. Access is provided on a limited basis.Once approved you will be provided access via SSO.
Dashboard
The Xensam dashboard serves as the central hub for users, offering a visually intuitive interface to access key information and insights related to IT asset management. Apart from the Dashboard in the centre, there are four areas of paramount importance: The "Main Menu" to the left, the “Quick Action” options, and the "System Function Buttons" and "Search Bar" in the top right corner.
The Dasboard is an overview page with doughnut charts, bar charts, Line charts, info, tables and shortcuts, and alerts from most sections of the system. All the widgets and charts are customizable and can be swapped or changed to your preference. You can select between 62 different widgets and save and create multiple dashboards to have quick access to different dashboards. Each user can have up to 20 custom dashboards on each overview page, and each dashboard can consist of 30 widgets at most.
System Function Buttons
The System Function Buttons in the top right corner consist of Notifications, My Profile, Contact Support and Sign Out. Clicking on any of these four buttons will either take you to a new view, display a pop-up, or take action.
Main Menu
The main menu is located on the left side of the screen. The green icon in the top left corner is to hide/show the menu. The icon below it, with the image and the name of the currently signed-in user, will take you to your profile. Below the profile icon/signed in User information is the content of Xupervisor. It is presented in master menus with multiple sub-menus. Next to every master menu, there is an expand/collapse symbol in the shape of an arrow either pointing up or down. When it points down, a click will expand the master menu and show all the sub-menus. When it points up, a click will collapse the master menu and hide all the sub-menus. The master menu that is currently displaying is highlighted in light green, and the name is displayed in green. In the screenshot to the right, the Dashboard is the displayed view. Two sub-menus are present in most master menus:
Overview: This is an overview with graphical information built around charts and diagrams, together with various alerts.
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Manage: This is a list view where you can work with all the data from the specific master menu. This view is also customizable and exportable.
Software
Software is the view where all the recognized software is presented with all installed software on Domino systems being present in Manage Local. There is also a direct view of all inventoried data, called Raw Inventory. All software will be displayed under the "Software" tab in the computer detail view. Domino does not currently make use of the Manage Remote section.
The Overview is a dashboard representation of summarized data for Software applications containing pie charts, bar charts, shortcuts, and alerts. All the graphs are clickable either on the "Show All" action button at the top right corner of the widget, which will take you to a filtered view for the specific graph, or through any of the links/sources in the actual graph/list that will take you to a specific view for that specific link/source. They can also be customized on a per-user basis.
Manage Local is a direct view of all software. In this view, you can see all local installations of software applications in the full environment. You can add or remove columns and filter based on the search boxes in each sector. By then clicking on an item you can then view further information about it such as number of installations and usage.
Individual Software View
Computers
The Overview is a presentation of summarized data for Computers. All the graphs are clickable either on the "Show all" action button at the top right corner of the widget, which will take you to a filtered view for the specific graph, or through any of the links/sources in the actual graph/list that will take you to a specific view for that specific link/source. All the widgets and pie charts are customizable and can be swapped or changed to your preference.
Computers Manage
Once you have added Computers, they will be accessible in Xupervisor→Computers Manage. Like with software, this contains a full inventory of all systems that have had the Xearch agent installed and different filters are available to allow you to soft through data as necessary.
Each computer will have a standard set of data. Key indicators to watch for are
Status (Active/Inactive/archived): This indicates whether the system is "alive" or not. Any pc that has not been detected within 30 days wii change to "inactive." if it has not been seen in 90 days it will become "Archived." The key differentiator here is that archived systems will not impact software inventories